DocuTrackr

by Yusuf Diallo

DocuTrackr is The document tracker for businesses

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DocuTrackr Business is a privacy-first document compliance

platform for HR teams and PRO managers in the GCC. It tracks every employee document - residence visas, work permits, passports, Emirates

IDs, trade licences, health cards, and professional certifications - with automated expiry alerts before fines or violations occur.

Unlike cloud-heavy alternatives, DocuTrackr processes all documents on-device using local OCR. No document image or extracted text is ever sent to an

with AES-256-GCM before storage. Your employees' personal data stays in your organisation's control.

external server. Sensitive fields are encrypted

Built specifically for businesses operating in the UAE, Saudi Arabia, Qatar, Kuwait, and wider GCC - covering the document types, authority names, and renewal timelines that matter in this region.

Features

- On-device OCR — scans and reads documents entirely in the browser, nothing sent to a cloud server
- Automated expiry alerts at 90, 60, 30, and 7 days before any document expires
- Colour-coded expiry dashboard — red, amber, green status across your entire organisation at a glance
- Secure Folders — encrypted, role-controlled folders with per-folder access permissions and full audit logs
- Role-based access control — Owner, HR Admin, and PRO Viewer roles with granular permissions
- Covers UAE residence visas, work permits, Emirates IDs, trade licences, establishment cards, health cards, PRO cards, and custom document types
- Flight tracking with automatic 6-month passport rule cross-reference per destination country
- Bulk document upload with OCR auto-assign to employee profiles
- AES-256-GCM encryption on all sensitive fields before storage
- 7-day free trial, deploys in an afternoon with no IT dependency

Use Cases

- HR managers tracking residence visa and work permit renewals for a team of 10–500 employees in the UAE
- PRO officers managing multi-employee visa files across different freezone and mainland jurisdictions
- Operations managers ensuring trade licences, establishment cards, and tenancy contracts never lapse
- Healthcare and hospitality businesses with high staff turnover needing continuous document compliance
- Construction and logistics companies with large blue-collar workforces and complex MOL permit requirements
- Finance and legal firms in DIFC or ADGM requiring audit-ready document access logs for compliance reviews
- Businesses expanding into Saudi Arabia or Qatar managing IQAMA and work permit cycles alongside UAE documents
- Any GCC company replacing a shared spreadsheet with automated, role-controlled document tracking

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Features

- On-device OCR — scans and reads documents entirely in the browser, nothing sent to a cloud server
- Automated expiry alerts at 90, 60, 30, and 7 days before any document expires
- Colour-coded expiry dashboard — red, amber, green status across your entire organisation at a glance
- Secure Folders — encrypted, role-controlled folders with per-folder access permissions and full audit logs
- Role-based access control — Owner, HR Admin, and PRO Viewer roles with granular permissions
- Covers UAE residence visas, work permits, Emirates IDs, trade licences, establishment cards, health cards, PRO cards, and custom document types
- Flight tracking with automatic 6-month passport rule cross-reference per destination country
- Bulk document upload with OCR auto-assign to employee profiles
- AES-256-GCM encryption on all sensitive fields before storage
- 7-day free trial, deploys in an afternoon with no IT dependency

Use Cases

- HR managers tracking residence visa and work permit renewals for a team of 10–500 employees in the UAE
- PRO officers managing multi-employee visa files across different freezone and mainland jurisdictions
- Operations managers ensuring trade licences, establishment cards, and tenancy contracts never lapse
- Healthcare and hospitality businesses with high staff turnover needing continuous document compliance
- Construction and logistics companies with large blue-collar workforces and complex MOL permit requirements
- Finance and legal firms in DIFC or ADGM requiring audit-ready document access logs for compliance reviews
- Businesses expanding into Saudi Arabia or Qatar managing IQAMA and work permit cycles alongside UAE documents
- Any GCC company replacing a shared spreadsheet with automated, role-controlled document tracking

Comments

Yusuf DialloMaker

Hey Product Hunt, I built DocuTrackr Business after speaking to HR managers and PRO officers across the UAE who were tracking employee residence visas, work permits, and trade licences in shared Excel spreadsheets. Not because they didn't know better - but because nothing existed that was built specifically for this problem in this region. The GCC has a genuinely unique compliance landscape. Every employee needs a residence visa, a work permit, an Emirates ID (or IQAMA), and often a health card - all expiring on different cycles, all tied to the company's legal standing. Let one lapse and you're paying AED 200/day per employee in fines, or worse, unable to process new visas until it's reinstated. The tools that exist are either generic HR platforms that treat document storage as an afterthought, or enterprise systems that cost more than a small business's annual payroll to implement. DocuTrackr Business is the focused version: upload your employee documents, get automated alerts at 90/60/30/7 days before expiry, control who sees what with role-based access, and know that every document scan happens on-device - nothing is sent to a cloud server for processing. That last part was non-negotiable for us. When you're handling 50 people's passport scans and visa files, the data architecture matters. Local OCR, AES-256-GCM encryption, no third-party document processors.

Jwins Tate

Data science

DocuTrackr has great potential and offers some useful features, but I encountered a few issues that could be improved. Please contact me so I can share detailed feedback and suggest the changes I'd like to see. Email: [email protected]

Novaly Studio

AI-powered tools that help artists, businesses, and startups create, grow, and scale faster.

nice idea can help in some cases for businesses

Nicola Moretti

Super useful for many companies, actually a pain point

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